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SW groups invited to Norfolk Tides, Saturday 08/03/19

 
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Ami-Lyn Kel (Amy Kelly)
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Joined: 30 Nov 2014
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Location: Norfolk, Virginia
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PostPosted: Wed Apr 24, 2019 6:42 pm    Post subject: SW groups invited to Norfolk Tides, Saturday 08/03/19
Event starting Sat Aug 03, 2019 8:45 pm for 3 hours
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We need to RSVP for this event by RSVP by: July 26, 2019!! We will need handlers and a photographer.

Hello friends in Virginia!

The Norfolk Tides are offering an open invite to costumed fan groups to attend their event on August 3, 2019. This is approved by Lucasfilm. The contact information and details for the event are listed below. Please feel free to share this broadly with your clubs!

Directly below is what we send to the Teams regarding Open Invites for Fan Group participation at sports games:

All SW themed events with Major and Minor league teams are now considered OPEN INVITES. This means we do not have to cast and teams do not have to pay performers. Teams must welcome all fan groups on a first come basis and cannot ask for specific characters or specific amounts. They can set a maximum limit based on accommodations. Open Invites are just that: an invitation to fan groups to show up at an event in costume. Teams cannot direct fan group members to do any activities or be anywhere specific at any specific time - they may provide the groups with a list of activities to self-organize and participate in, but it is at fan group members’ own discretion. We strongly prefer that characters not throw out first pitches, participate in puck drops, sing the National Anthem or things of that nature – if they want, fan group members may escort a child or fan to the mound, etc., but must not be directed to do so. Characters should not hold, wear, sit in or stand on any branded item or logo, especially with a team emblem. The fan groups are welcome to be photographed with others wearing the team logo/brands or in front of signage featuring the team logo/brand, however. We strongly suggest that teams provide a handler/security for costumed fans during activities to ensure the safety and security of said costumed fans, to protect them from overzealous game attendees. Costumed fan groups must be referred to as members from their respective fan groups, and not as official SW/Disney/Lucasfilm characters.

Please note that if you or your club members require a handler or handlers at the event, you must provide them yourself and not rely on handlers from other clubs to fulfill this responsibility.

Please do not RSVP with LFL. The corresponding team contact is listed below if you and your members are interested. Spots fill up fast - not all fan groups will get to participate in events where there is a set limit, which are based on a teams’ bandwidth for accommodation.

Fan Groups invited to attend:

501st: Garrison Tyranus
Rebel Legion: Freedom Base
Mandos: Firestorm Clan
Jedi Assembly
R2 Builders
Sith Dynasty


Norfolk Tides Star Wars Night 2019



Where: Harbor Park: 150 Park Avenue, Norfolk, VA 23510
When: August 3, 2019
Start & approx. end time: 5:45pm-9:00pm
Call Time: 4:45pm
Parking: Parking will be free in our A/B parking lots, the parking attendant will be informed.
Changing Room Details: We will provide two auxiliary locker rooms for the guests to change/rest.
Max Number Invited: 20-30
RSVP Contact: Sze Fong, 757.622.2222 ext 115 or sfong@norfolktides.com
RSVP by: July 26, 2019
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Ami-Lyn Kel (Amy Kelly)
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Joined: 30 Nov 2014
Posts: 233
Location: Norfolk, Virginia
Medals: 1 (View more...)
Troopers Helping Troopers (Amount: 1)

PostPosted: Tue Jul 16, 2019 12:47 pm    Post subject: Reply with quote

Last call today (07/16/19) for attendance to the Tides game. Let me know by 5 PM if you want to attend.

Donald, are you attending with RL or TA? And if it's RL, does Twila want to come?
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