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PLEASE READ 8/13/16 Williamsport Symphony Concert

 
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Bizarro Amy (Amy Dove)
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PostPosted: Mon Aug 08, 2016 7:45 pm    Post subject: PLEASE READ 8/13/16 Williamsport Symphony Concert
Event: 13 Aug 2016
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This is a cross-post from Carida. It was just cleared for this event to happen, so we're sorry for the last-minute notification. We need a head count by this Wednesday, 8/10.

This a Symphony Concert held at an outdoor amphitheater.

This will be Music dedicated to everything Sci-Fi , with an emphasis on Star Wars.

The Orchestra will conduct Songs from major Sci Fi Movies/TV.

A Grand Light Show will be held at Dusk.

Event Name: STAR WARS with the Williamsport Symphony
Venue: Brandon Park Band Shell
Venue address: Williamsport, PA
Event Date: August 13, 2016

Start Time: 7PM
End Time: 9PM
Arrive: 5:30pm
Indoor/Outdoor/Both? Outdoor
Will there be a spacious secure private secluded room for changing into costume and storing personal items? Yes

Please Describe:Green Room inside the band shell

Note : Restrooms do not meet this requirement.
Will cold water/beverages be provided? Yes
Please Describe: We can supply beverages and food from a local caterer

How many characters would you like to have? 10-15+

Is parking provided? Yes

Attendees:
Ryan Miorelli - Luke
Bekah Platzer - Leia
Trey Walker - Clone


Last edited by Bizarro Amy (Amy Dove) on Wed Aug 10, 2016 12:16 pm; edited 1 time in total
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Jaren Valnor (Ryan Miorelli)
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PostPosted: Tue Aug 09, 2016 4:06 pm    Post subject: Reply with quote

Bekah and I are gratefully, joyously, notoriously in Laughing Rolling Eyes

I'm hearing conflicting things about the changing room. Where exactly do we meet up?

Thanks!
Ryan
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Bizarro Amy (Amy Dove)
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Joined: 30 Jun 2015
Posts: 487
Location: Pennsylvania
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PostPosted: Wed Aug 10, 2016 1:58 am    Post subject: Reply with quote

Ryan and Bekah, are you guys going as Luke & Leia?

Everyone else - last call. The list goes on at noon.
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rtdubz (Trey Walker)
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PostPosted: Wed Aug 10, 2016 2:35 am    Post subject: Reply with quote

In as a clone

Last edited by rtdubz (Trey Walker) on Wed Aug 10, 2016 4:01 am; edited 1 time in total
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Caileen Tauren (Erin Blank)
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PostPosted: Wed Aug 10, 2016 3:22 am    Post subject: Reply with quote

rtdubz wrote:
In as an angry clone


We'll find some droids for you to work off that anger.

And once you do remember to uphold our friendly standards of teamwork. We are counting on you to do so. Smile
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rtdubz (Trey Walker)
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PostPosted: Wed Aug 10, 2016 3:48 am    Post subject: Reply with quote

Of course, I am here for the kids Smile
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Jaren Valnor (Ryan Miorelli)
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PostPosted: Wed Aug 10, 2016 4:38 am    Post subject: Reply with quote

Yep, Luke and Leia!
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Bizarro Amy (Amy Dove)
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PostPosted: Wed Aug 10, 2016 1:06 pm    Post subject: Reply with quote

Jaren Valnor wrote:
Bekah and I are gratefully, joyously, notoriously in Laughing Rolling Eyes

I'm hearing conflicting things about the changing room. Where exactly do we meet up?

Thanks!
Ryan


According to the most recent update in the Carida thread, there are 2 green rooms to change in. When I touch base with Becca today, I will ask her for more detailed information.
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Bizarro Amy (Amy Dove)
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PostPosted: Thu Aug 11, 2016 12:48 pm    Post subject: Reply with quote

Here is the most recent information I got from Carida:

Arrival time has been requested for 5:30pm. They would like us to mingle with the guests as they arrive. There will be 2 designated areas for photos, not all troopers have to be in those areas. You can roam around, but make sure you do it in pairs and take an escort.

The event will be at Brandon Park in Williamsport. Rain location will be the Community Arts Center. (they will let Becca know by 12pm Saturday if the venue changes due to rain)

There is an open grass area behind the bandshell, which is where I will have your group park.

They have asked for skits. we are working out which skits they want to do.

Practice the skits during your break between 7:30 -8:30 pm.

That is when the pizza should be arriving as well.

Below is the most recent timeline:


8/13/2016

Noon
Decision about venue needs to be made if rain is in forecast.

2PM
Accent Lighting Setup
Orchestra Practice.

5PM
Vendor Set Up - Brewster's Ice Cream/Leonard's Bistro Food Truck

5:30PM
FCFP Staff Arrives Characters arrive

6PM-7:30
*Charcters walk around for Photo Opportunities
2 Designated Photo Area – 2 characters each. Others can walk around


7:30PM
FCFP - Opening Remarks


Character Break


7:40PM
WSO


First Half (No Laser)


Lord of the Rings Suite (10’)


Shore/Whitney


Pirates of the Caribbean (8’)


Aladdin, Beauty and the Beast or Pocahontas medley (6-8’?)


INTERMISSION (15-20 minutes)


8:30PM

Second Half (With Laser)


All John Willams


E.T. Adventures on Earth (10’)


Harry Potter Suite (8’)


Star Wars Suite (25’) - **where we come in**


Main Title


Princess Leah


Imperial March


Yoda’s Theme


Throne Room and End Title
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Bizarro Amy (Amy Dove)
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PostPosted: Fri Aug 12, 2016 2:17 am    Post subject: Reply with quote

Some last-minute changes from Becca:
For the rest of you. There are some changes to the schedule. I will know by tomorrow which location we will be at.

Arrival time has been changed to 5pm. As the host would like you to mingle with the guests at 6pm.


When Todd S is being taken to the stage all of you please go with him because I made sure that all of you are in skits. Some more than others but all of you are in it.

I am going to make this very clear, the only skit they requested was Vader doing something. The rest were my suggestions.

I ask you guys to go to the stage to see if there is room on the stage or in front of the stage to do the following skits. We are doing small little something for each song.



Songs:



Main Title – as the theme begins all of you will walk out and line up either on stage or in front of the stage. Then at whatever part you choose exit or break out and walk into the audience and roam about.

Princess Leah – you need to stick close to the stage. When you song starts, you decide what you would like to do but the gist was to have you to make your way across the stage a little lost or frighten and then make your way down the stage and into the audience before the song ends.

Imperial March – vader to force choke the conductor and then proceed to conduct the rest of the song.

Yoda’s Theme – Luke please make your way to the stage before the Imperial march ends. The plan is for You can make your way across the stage. just do it differently than Leah maybe from the opposite side, and down the stage into the audience.

Throne Room and End Title – slowly make your way back to the stage as the song begins and stand together in front of the stage until the song ends.

**you guys will have time to practice and plan during your 7:30 to 8:30 break. I leave Todd in charge, so listen to him**





Between 6:30 and 7:30:

There will be 2 designated areas for pictures for Darth Vader (maybe with a couple of TKs) and Boba Fett (choose a couple of people to go with you). Other members can join them but the rest can roam about.

They will be providing escorts because we are short on squires. Please pair off with an escort and then let them know what you will need help with.

Please be careful where you walk as I do not know how dark or light it will be as I have no clue where we will be at until tomorrow. There will be a laser show when Star Wars music is playing.





That is all I have for now. I will let you know as soon as I know where we will be located for this symphony.
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Bizarro Amy (Amy Dove)
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PostPosted: Sat Aug 13, 2016 1:36 am    Post subject: Reply with quote

Please see email from host below for address, parking and schedule:

August 13, 2016 – Star Wars Themed Concert with the Williamsport City Orchestra



5-5:15PM – Arrival

5:15 – Meet with WSO conductor to go over skit logistics

6-7:30 – Fan interaction/photos

2 Stationary Photo Stations

· Darth Vader and Storm Trooper

· Boba Fet

Remaining Characters will move throughout audience area. (Ushers will be provided)

7:30-8:15 – BREAK

8:30 – 2nd half of show beings

8:40 – character skit (this will be discussed with the conductor at 5:15)

9:15 – Show concludes


Event Location: The Community Arts Center
220 West 4th Street
Williamsport, PA, 17701


Parking: You can park behind the CAC. As you pass the CAC on 4th street, at the light turn right, then right again. Please don’t park in front of the loading doors.

Todd Lechniak is the POC. Please listen to his instructions. Call me if there are any issues!
Have fun tomorrow!!
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