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Discover the Desert, ButterCup Valley ROTJ Site, SAT. 2

 
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Iron Edge (Ian Cook)
Base Command Liaison
Base Command Liaison


Joined: 06 Jul 2011
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PostPosted: Tue Nov 08, 2016 3:39 pm    Post subject: Discover the Desert, ButterCup Valley ROTJ Site, SAT. 2 Reply with quote

Hello! we would like to invite you all out to a special troop at the ROTJ “Great Pit of Carkoon” site! (near San Diego) if you are in the area come join us!

The Event:

Event Title: Discover the Desert 2017

Date: February 4 2017 (Year 2!)

Call time: 8am @ Buttercup Valley Ranger Station

Duration of event: ALL day and late into the evening

Address:

•6808 Grays Wells Rd, Winterhaven, CA 92283



Link to GOOGLE MAP:



https://www.google.com/maps/@32.7369003,-114.8897046,1441m/data=!3m1!1e3



Cut off for date for requesting participation: Jan 15 2017



What we'll be doing / Why we are there: YEAR 2 of Discover the Desert!



We are going to have a full day of fun in the sun out at Buttercup Valley.



Arrive at the ranger station at 8 am.



Transport out to Buttercup Valley (From the BLM) –Play in the sand dunes in costume from 9-noon --local photographers will be invited to join us for the fun! This is our reward for all the hard work we'll be doing that day!



Come back to the Ranger Station @ Noon to get ready for the public opening of the event.



From 1-3/4pm work our public booths and displays that center around the desert, film, the arts and Star Wars!



After the booths close down at 3, we will then move to the film station and watch a movie on the big screen under the stars. This year’s movie is still being decided, but several are being reviewed. Dune and Spaceballs are options!



The public booths will include displays of art and photography, desert infographics and information, meet and greets with 501st legion (and other invited clubs, Art show and Contest, coloring and other kids activities, etc. The whole event is open to the public *FREE*)



We also have our own booth(s) for the clubs—props, costumes, helmets, guns, etc all needed—message Lesley for this—we are going LARGER this year and want to do a 10 x 20 display if we can.



YES we have a changing space—big garage area, lots of room. –the WHOLE garage—no cars!

YES they’ll have water—but bring extra just in case. It’ll get hot even in January.

YES food—but not free. BLM has to cover costs somehow, so bring some cash and or snackies—they’re working on food trucks.







Schedule of events: (Subject to changes and updates)

9-12 Photos out on the Dunes for the clubs (501st/RL/Mercs/Droids)

1-300 PM Hang out at the booth section in costume—Art Show, Displays, food vendors etc.—characters needed here!

1-300 PM the BLM is taking public tours out to the “Great Pit of Carkoon” –will need characters here too—We need to get our own drivers to help out with this! We CANNOT hog the peoplemovers this year.

3-330 PM announcements and art show winners.

430 pm Film showing at Ranger station (outside film screen)—bring your CHAIRS



Q&A

1. Why did they change the location of the movie from the pit to the Ranger station. Bathrooms and the fact that 30-40 knot winds are always possible.

2. I have a wimpy little car, how are we gonna get out there? They have hired 2 people movers. We will send a team out there first to set up. Be prepared to go before 1 pm. We are ACTIVELY looking for OHV owners and their drivers to help out

3. But I want free food, where is it? Sponsorship is limited for this engagement and they need to use their vendors. Pack a sack lunch and throw it in your bin.

4. Will there be freebies? NOPE. That’s not what we troop for. Now we do get to go hunting out in the set area where the barge was—and what we find we keep!



Attendees:

Requested Characters: ANY!!

Number of Characters: The only limit is what we can pack into the garage…and we’ll take shifts if we must.

Which Club is Hosting the event?:501st Legion

Are other clubs invited?: Yes, RL and Mercs.

-if Yes, Cross Posted?: Yes



Wranglers needed? How many?: 5-10, they were VERY handy last year due to the height of the dunes and the HEAT!

Can family members/friends come?: Yes—this is open to the public.



Additional Details:

Weapons ok? YES! This is confirmed (unless I hear otherwise from LFL).

Changing area provided? Yes

Food/Water provided? Yes (Water onsite and Food Vendors!)

Parking provided? Yes

Any out of pocket expenses? Gas to get there



Any special instructions:

CARPOOLING HIGHLY RECOMMENDED!!!



There is a plan for inclement weather/rain, although its unlikely to be needed.



HOTELS are in the area, it WILL be a long day, I would consider taking advantage of some of these and making it a weekend.



Groups being invited:

ALL California Garrisons, Utah, Colorado/Wyoming, New Mexico, Arizona, Nevada. ALL Mercs clans in these areas, and also all RL bases in these areas. R2 Builders are welcome to come as well—we are not responsible for sand damage though—that’s at everyone’s own risk.



Updates (as needed):



EVENT POINT OF CONTACT: Lesley Farquhar, Todd Mullin



Posted to Calendar?: YES





Parking picture:



NOTE—the parking is going to start on the asphalt area indicated on the photo. When that runs out, there will be overflow parking on the gravel. BLM employees will be there directing traffic.



23859805983_1b64ed20f7_z.jpgIMG_3192.JPG by Lesley Farquhar, on Flickr
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